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1 2 A B C D E F G H I K L M N O P R S T U V W Y Z

  • Multi Currency
    Description   The solution below shows the steps to activate the functionality of Multi Currency.   Solution   1.    >Go to Housekeeping—>eneral Setup—>age 2, tick Multi  Currency checkbox, click “Ok“. ...
  • Message prompted: Housekeeping in progress, not allow to proceed.
    Description When tried to login (keyed  in Password, clicked “OK“).This is the  same  as ‘File Access Is Denied’ in earlier versions.   Remark:9.1(28 May 2005)  to above   Solution Right click on “Exit“ button, key in A, followed ...
  • Message prompted: Account Not Balance
    Description While accessing   Trial Balance, Profit & Loss and Balance Sheet.   Solution 1.  Go to Transactions > Scan Batches to trace  the  balance status (those showing ‘NO’) in the columns ...
  • Message prompted: Variable “Entry No“. is not found.
    Description When restoring data, error  message prompted: Variable Entry No.  is not found   Solution Go to Periodic  > Restore, check the  checkbox  of Attribute All Files, click “Yes“, “Restore“.   Remark: ...
  • Message prompted:Cannot locate Microsoft Visual FoxPro Library.
    Description Renamed the  program folder of version 9.0, uninstalled the  UBS Accounting System  (Add/Remove Program), and installed the  version 9.1. When user  tried to run the ...
  • Microsoft Mail Merge Wizard
    Description The solution below shows  the  steps  to to insert Microsoft Mail Merge Wizard to print Debtors Name and Address from UBS Debtor File Maintenance.   Solution 1. In Microsoft ...
  • Message prompted: Memory file is invalid.
    Description log on to the  system, message prompted: Memory file is invalid, error55.   Solution Delete the  currency.mem, account.mem & ubs.mem files in data  directory.   Remark: 9.1(02  March 2006)  to above ...
  • Message prompted: Details band is too large to fit on the page/Set your printer to custom mode(1298)
    Description When printing report, message prompted: Details band is too large to fit on the pageISet your printer to custom mode(1298).Using Windows XP (Home edition) operating ...
  • message prompted: Either Files Corrupted (Run Recover) or New Record Was Just Added
    Description When go to View Ledger, message prompted: Either Files Corrupted (Run Recover) or New Record Was Just Added   Solution Run following steps: 1.         Housekeeping   >   Index ...
  • Message prompted: There is not enough memory to complete the transaction
    Description Message  prompted when  tried to Print Report: There is not enough memory to complete the transaction   Solution There  are too many empty  records  in transaction table. Delete them  by ...
  • Message prompted: File in use
    Description When go to Transaction  >   Transaction File Maintenance, message prompted: File in use   Solution Check if it links to Stock Control system. If it does,  close Stock ...
  • Message prompted: Setup has encounter error in registry database
    Description When installing UBS Accounting, message prompted: Setup has encounter error in registry database   Solution 1.    Start > Run, type regedit 2.    Edit   >  Find... (Find what: ...
  • Message: Record is out of range (1) prompted when try to view Consolidated Account
    Description Reason: user  tried to consolidate accounts of different companies that  have  different account codes, or without project  codes.  For example: user  named the  output file for Project1: PAL01, Project2: ...
  • Message prompted: Date may be incorrect
    Description When keyed  in correct  date  in Transaction File Maintenance, message prompted: Date may be incorrect   Solution Go to Dealers Setup  >  Page1, change the  Day Of Report  Month to 0. ...
  • Message prompted: This is for evaluation only! (Code = 1)
    Description Using a licensed edition, but after  keyed  in the  date  in Transaction File Maintenance, message prompted: This is for evaluation only! (Code = 1)   Solution Go to Dealers Setup   ...
  • Message prompted: Failed: Code13- GL_Batch is not found
    Description Error message prompted when  login to the  system  (after  keying in password and  click OK): Failed: Code13- GL_Batch is not found.   Solution Create  a new directory, generate data ...
  • Message prompted: Batch Number ( ) not allowed to remove.
    Description When user  tried to remove  a batch  in Dealers setup,  message prompted: Batch Number ( ) not allowed to remove. (user  had reversed all related bills that ...
  • Maximum day of overdue that can be entered in Print Overdue Invoices
    Description The solution below shows  the  maximum day of overdue that  can be entered.   Solution The maximum day of overdue that  can be entered is limit to 9999 days ...
  • Maximum days of overdue allowed in Print Overdue Invoices
    Description The solution below shows  the  maximum days of overdue allowed in Print Overdue  Invoices.   Solution The maximum day of overdue that  can be entered is limit to 9999 ...
  • Migrating from UBS SQL Accounting Into UBS Foxpro edition 9.2
    Description Step by step  guide on migrating from UBSSQL Accounting Into UBS Foxpro edition 9.2   Solution         ...
  • Mark All or Unmark All in Bank Reconciliation Statement
    Description This solution below is explaining the  function for Mark All or Unmark All in Bank Reconciliation Statement.   Solution 1.    Mark All is used  to mark all the  transactions shown  on ...
  • Move transaction from one batch to another batch
    Description The solution below shows  the  way to move transaction from one batch  to another batch.   Solution 1.    Go to Report  >  External Application 2.    In Program File Manager, select Move ...
  • Multi Column Report
    Description The solution below is explaining the  usage of Multi Column Report in More Report (2).   Solution 1.  This feature is used  in China when  using Add entry ...
  • Maintain each of last year’s invoices amount
    Description The solution below shows  the  way to maintain each  of last year’s invoices amount, so that  it can be shown  in current year’s Open Item ...
  • Message prompted: The resource file is not valid, overwrite it with new empty one
    Description The solution shows  as below   Solution Go to ubsstk90 folder and then  delete the  file foxuser.dbf ...
  • Message prompted : Gldata.dbf found access not allowed
    Description   This is happened when you selecting company   Solution   (In Windows Explorer) Go to Inventory & Billing program folder & delete the file gldata.dbf ...
  • Modification on Select Company Screen
    ...
  • Message prompted : Syntax error , Code 10
    Description After adding a new user  ID (i.e. WS ONG) in User ID Maintenance, message : Syntax error  when click on “Exit“  button   Solution 1.    Characters at User ID ...
  • Multi Company
    Description System  will directs the  user  to login menu screen instead of Select Company screen when  user runs the  UBS stock program since Multi company function is not ...
  • Move item from one directory to another
    Description The solution below shows  the  steps  on how to copy item master file from directory A to directory B.   Solution  1.        In A: Periodic     Export/Import      E.I. Housekeeping     select ...
  • Message prompted ‘Data Type Mismatch’
    Description When Posting to UBS Accounting   Solution   1.       This is because the  two products (Account , Inventory & Billing) are in different version 2.       It’s recommended to ...
  • Message prompted ‘Data Type Mismatch’
      Description When Posting to UBS Accounting   Solution   1.       This is because the  two products (Account , Inventory & Billing) are in different version 2.       It’s recommended to ...
  • Message prompted: Exported file not found
    Description The solution below shows  the  way of  import transaction into Accounting   Solution In Periodic  >  Post To Daccount, when  clicking Import Into Daccount after  Export Bills, message prompted: Exported ...
  • Message prompted when execute Post to Daccount:
    Description 1.    Account No. not exist, Not allow to export. 2.    Account not found,  Not allow to import. Account no:0000/000. Record no.2”.   Solution 1.    The account no. doesn’t exist in ...
  • Modification after Year End
    Description By default the  system  does  not allow any modification of transactions after  Year End Processing. However,  solution below is necessary to allows user  to view, edit and delete ...
  • Message prompted : Syntax error ,Ztoprin.preview.click, code 10
    Description The solution below shows  the  way of report  custimazation   Solution There  is a wrong picture filename ‘UBS.ico’ found in data  folder, the  correct  picture name  is ‘UBSl.ICO’ ...
  • Message prompted: Transaction File In Use, Please Try Again
      Description The problem shows  when  clicking Import Into Daccount (Periodic  >  Post To Daccount)   Solution (In UBS Accounting), select Housekeeping  >  Close All Your Files   >  click Ok ...
  • Message prompted : Table c:\ubsstk90\data\artran.dbf has become corrupted. code 2091.
    Description The solution below shows  the  funciton tool of  “recover.exe“ and “dbf_fix.exe“   Solution 1: 1.    (In Windows Explorer) Copy the  file DBF_FIX.exe from program folder to data  folder  2.       Go ...
  • Message prompted : Memo file c:\ubsstk90\pt5\icbil#02.frt is missing or is invalid
    Description The solution below shows  the  way of deleting an invoice file format.   Solution Delete the  file “icbil#02.frx” from STK data  folder since the  “icbil#02.frt” is missing. ...
  • Maintain purchase price for credit note
    Description I have  included CN into cost  calculation. The cost  of Item  A is RM10 and  the  selling price  is RM12. I made  the  transactions below:   Sold Item  A: issue INV with quantity 1 ...
  • Maintain purchase price for credit note
    Description I have  included CN into cost  calculation. The cost  of Item  A is RM10 and  the  selling price  is RM12. I made  the  transactions below:   Sold Item  A: issue INV with quantity 1 ...
  • Maintain opening for Serial No Items
    Description This solution below shows  the  wa to maintain opening for Serial No Items.   Solution Go to Reports  >  Serial No. Reports  >  Non_Bill Transaction: click on “Add“ ...
  • Message promoted : No outstanding SO for this customer
    Description User has issued a Sales Order,  when  user  try to issue Invoice and update it from Sales Order,  system prompts an error  message “No outstanding SO for this ...
  • Message prompted : Access not allowed
    Description The solution shown  as below : -   Solution Go to Housekeeping    >   Run Setup    >   User Defined   >   User Defined Field ...
  • Message prompted : GLData.Dbf is not found
    Description When linked to UBS Accounting data  folder (Housekeeping   >   Run Setup  >  General Setup   >   Account No.)   Solution User has selected the  wrong UBS Account data  folder. ...
  • Month End Update Table
    Description Below shows  the  way to update all these in one place: basic rate to Personnel File Maintenance; monthly holiday, rest day & public holiday worked, leave & loan deduction ...
  • Month End Update Table
    Description Month End Update Table in Housekeeping —> Setup —> Table Maintenance   Solution The function is ease  for user  to set  as default for one time update for “Update ...
  • Management Report Customisation - department description
    Description   The solution below shows the way of customise the management report with department description. (Payments—2nd Half Payroll—Management Reports)   Solution   1.    Go to Payments—2nd Half Payroll—Management Reports, select Employee ...
  • More Allowance Table
    Description The solution below is explaining the  reason allowance does  not appear when  user  view the  pay slip after  trying both  methods as below:   1.    Payment—2nd  Half Payroll—Add/Update—Normal Pay 2.   ...
  • Maintain different amount of fixed allowance by line, branch, department and category
    Description The solution below shows  the  steps  to maintain different amount of fixed allowance by line, branch, department, category of employees.   Solution 1.   Go to Housekeeping  >   Setup ...
  • More Remarks
    Description The solution below explaining the  way to use  More Remarks.   Solution This module allows user  to define remark  name  to be used  in Fixed Assets File Maintenance, Assets Details Report  and Assets Payment ...
  • Multi Depreciation
    Description The solution below shows  the  way to run Multi Depreciation.   Solution  Go to Calculation —>Multi Depreciation ...
  • Message prompted: No record to print!
    Description When print graded item balance report  (Report - Graded Item Report - Graded Item Balance Report), message prompted: “No record to print!”   Solution As the  diagram below (Maintenance ...
  • Message Prompt :“No voucher is available!
    Description Message  prompted: “No voucher is available!” when  accept  bill & receiving member voucher  in Cash Receipt transaction.   Solution Check on these settings:  1.    At Maintenance - Miscellaneous Files - Voucher, ...
  • Migrate data from excel into the POS database
    Description This article show the  way to migrate the  data  ready  available in excel into the  POS database.   Solution  1.    Go to Housekeeping—>Administrative Tools—>Excel to >BF 2.    At File Name, select the ...
  • Matrix Item
    Description This solution below shows  POS version contain Matrix Item feature.   Solution Users can use  version 9.1 (23/06/2006) and after. ...
  • Matrix Item label
    Description The solution below is can users  use  barcode scanner to scan  the  Matrix Item  label.   Solution Yes, make  sure  the  matrix item code is fully printed. ...
  • Maintain earning & redemption points
    Description If users  wish to utilized point redemption function, they shall maintain earning & redemption points for each  item.   Solution Key in the  earning & redemption points in Multiple Unit ...
  • Membership Transaction
    Description The solution below shows the way to select back the member to that transacted transaction for point calculation purposes when users ...
  • Member voucher value is greater than the cash receipt amount
    Description This article discuss the  way system  treats a member voucher  which its value is greater than  the  cash receipt amount.   Solution If a member voucher  (value >M10) is ...
  • Message prompt “The accounting period is out of range“
    Description When cashier login or issue any new bill, message prompted out “The accounting period is out of range.”   Solution This is due to the  computer date  does  not fall ...
  • Message prompted: Cannot 552 overwrite the date earlier than existing reminder date!
    The  solution  below  shows  the  step  to  prevent  confusions  or conflicts on the sequence of 1st, 2nd and 3rd reminder date.  ...
  • Message prompted: Record has been used, delete denied!
    The solutions below show the way to delete the tenancy record. ...
  • Message prompted: 0 invoices successfully generated!
    When  user  generates  invoices  by  using  —Auto Generate Invoice Billing“,  upon click  on the —Process“  button,  message prompted: —0 invoices successfully generated!“, and there is no invoice are being generated.   This  is  ...
  • Message prompted: Sorry. Invoice already charged late interest!
    When user  would like to delete some of  the generated interest, system  prompted  message  —Sorry invoice  already  charged  late interest!“ and interest unable to delete   This  is  control  feature to  avoid  any  deletion  ...
  • Maintain Water Bill Reference Number
    This article shows the step to maintain water bill  reference number in order to show it in invoice. ...
  • Maintain Different Late Interest Rate for Different Chargers
    Certain charges may apply different late interest rate according to user preference.  ...
  • Message Prompted :“File Access Denied“
    Description Message  Prompted :“File Access Denied“ when  users  login the  system.(after typing User ID and Password)   Solution  1.  Go to Windows Explorer & check the  folder  C:\Temp  2.  Make sure ...