UBS Payroll Software » Housekeeping

ID #1398

APS for Maybank Autocredit System (MAS) – APS No.28

Description  

The solution below shows  the  steps  to set the  Auto Pay System (APS) for Maybank Autocredit System (MAS) — APS No.28.

 

Solution  

User will receive a CD, consists of MBB third party  program, user  guide and a cover letter from Malayan Banking officer. Please observe the following steps for setup:

 

1.      Log on to UBS Payroll System, go to Housekeeping — Setup — Addresses & Account No, users

are required to key in the  following details:  Organisation Information

 

Name: Name of the bank (mandatory) E.g.: MALAYAN BANKING BERHAD

 

Code: Bank code in numeric (mandatory)  i.e.: 001 Branch Name: Location of bank (optional) E.g.: KLCC Branch Code: Branch code in numeric (optional)         Address: Bank address

Your Company Registered Information

 

Registered Name: Company registered name (mandatory)

 

Account No.: Company’s payroll account number (mandatory)

 

Short Name (APS): Company’s payroll a/c name assigned by the bank (mandatory) 

 

Given ID (APS): Company’s ID assigned by the bank (mandatory)

 

APS Format No.  In Aps_Set.DBF: Select APS No.28 (mandatory)

 

2.         Go to Personnel — Add / Update Employees, select an employee:

a)        (Personal Details page) maintain employee’s new & old IC number b)    (Government page) Maintain employee’s bank account number

-   if employer and employee are having MBB too, then  maintain Bank Code as 001

-   for interbank giro (e.g.  employer’s bank is MBB, employee’s bank is PBB, RHB, Ambank, etc),  specify each  Bank Code. For Payment Mode, refer  below:

 

 

Payment Mode:                                            Payment Mode Descriptions:

 

011 — Credit MBB account              (for MBB A/c to MBB A/c, Bank Code: 001)

 

Payment credit to MBB Account

 

012 — Interbank Giro                             (for MBB A/c to Other Bank A/c, Bank Code: if any)

 

013 —  Banker Cheque  to Individual            *skip*

 

014 —  Banker Cheque  to Banker                 *skip*

 

015 — Salary Credit                            (for MBB A/c to MBB A/c, Bank Code: 001)

 

Employer A/c for salary credit only

 

3.         Next, run Process  Pay

4.         Go to Payments —1st  / 2nd  Half Payroll — Cash / Bank / Others — Thru Bank Via Diskettes, or Payments — Bonus / Commission / Extra — Thru Bank Via Disk, or Payments — 2nd Half + Bonus + Commission + Extra — Thru Bank Via Disk (It is also applicable to Advance, Tips Allowance and Weekly  Payroll)   click “Save“,“Generate“, key in the  Salary Credit Date, click “Ok“, send  it to a temporary folder. (MBBAPS file will be exported into that  folder)

5.         Install MAS software into PC

6.         Log on to MAS software, with default user  ID as ADMINISTRATOR and password as ADMIN123. User are required to change the  password in order  to logon the  company  setup. Minimum 6 character (alpha-numeric) and maximum 16 characters, e.g.  123456

7.         To setup  company  profile, user  must  key in the  information correctly as based on bank cover

letter.

Company ID:             e.g. 001

 

Originator ID: refer to bank cover letter. In UBS Payroll System named as Given ID. e.g. 00001

 

Branch Code: refer to bank cover letter, e.g. 11401

 

Account No:               e.g. 514123-123456

 

Company Name: Registered company name. e.g.: ABC CORPORATION  SDN BHD

 

Originator Name: refer to bank cover letter (as Short Name in UBS Payroll.  e.g. ABCCORP

 

Branch Name: refer to bank cover letter. e.g.: JALAN TUN PERAK

 

MODULE ACCESS: refer to bank cover letter

 

Then click Save button

 

8.         User will be able to logon to system, go to Profile — User Profile, click on New button,

User ID:             e.g. USER01

 

User Name: e.g. ALICE CHOO

 

Password: e.g. 111222

 

Confirm Password:                  e.g. 111222

 

Level:                _Data Entry

 

Status:              _Active

 

Select from Available Company and click on —> to Selected Company box, click “Save“.

 

9.       Logout from system. Go to Main —> Logout for Other User. To change the  new password for Data Entry user.  Type in User ID: USER01, Password: 111222,  system  will ask user  to key in new password, type new password & confirm new password as 888999.

 

10.To upload salary via MAS, go to Process —> Upload,

File Type: MBB Autocredit

 

Select: e.g.  C: /Payroll/MBBAPS (Note: select All Files for Files of Type if you can’t see any file shown in Payroll folder)

 

Description:         e.g.: SALARY — NOVEMBER 2006

 

File Export To: A:\

 

Process & Export Payment:    user can select either All Payment Type or check related payment

mode

 

        Print Hardcopy: print out an instruction letter

  

Insert an empty diskette. Click on Process and system will prompt user the details report, click Printer

icon if user wish to print. After completed, system will encrypt the data into diskette, 2 files will be

generated as xxxxx.ecr & xxxxxxx.ecr1 

 

 

 

 

 

Tags: APS for Maybank Autocredit System (MAS) – APS No.28

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Last update: 2010-11-17 05:09
Author: Noor Diyana
Revision: 1.0

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