UBS Software knowledgebase

Description

Below shows  the  way to set  the  Auto Pay System (APS) for OCBC InterBank Giro

Solution

Please observe the  following steps  in UBS Payroll System:

1.    Go to Housekeeping-Setup-Parameter Setup, key in the  Payroll Manager  particular.

2.    Go to Housekeeping-Setup-Addresses and Account No., take  note  the  default bank category is 1, click List to select other  bank category if necessary.

User is required to maintain the  bank’s information and  click Save, see  sample as below:-

Organisation Information

Name: Name of the bank, e.g.: OCBC BANK (M) BHD

Code: Bank’s Routing Number (provided by the Bank) e.g.: 100002296

Branch Name: Location of the Branch e.g. KL MAIN

Branch Code: Branch code in numeric (provided by the Bank) e.g. 701

Address: e.g. Menara OCBC, 18 Jalan Tun Perak, 50050 Kuala Lumpur

Your Company Registered Information

Registered Name: Company registered name e.g. UBS CORPORATION BERHAD

Account No.: Company’s payroll account number e.g. 7010000001

Short Name (APS):  Company’s payroll a/c name assigned by the Bank e.g. UBS Corp Bhd

Given ID (APS): Assigned by the Bank e.g. ABCDEFGH(Company CIF#)

APS Format No.  In Aps_Set.DBF: 27. OCBC

3.    Go to Personnel-Add/Update Employees, select employee/add new employee, click Personal Details page  and maintain employee’s new & old IC number, click Government page  and maintain employee’s bank account number, see  sample as below:

Bank Code: Bank’s Routing Number e.g. key in 100002296 if the employee’s salary account is with OCBC Bank. If the salary account is with MayBank, key in Routing Number for MayBank:

100002270 (Routing Number is to be obtained from the Bank) and accordingly when other banks are involved.

Bank A/C No.: Employee’s salary account number e.g. 123456789

Category: 1 (change accordingly when necessary)

4.    Process  pay. Insert a diskette into Drive A.

5.    Go to:

Payments-1st  Half Payroll / 2nd  Half Payroll-Cash/Bank/Others-Thru Bank Via Diskette or

Payments-Bonus / Commission / Extra-Thru Bank Via Disk or Payments-2nd

Half+Bonus+Commission+Extra-Thru Bank Via Disk

(It is also applicable to Advance, Tips Allowance and  Weekly Payroll)

click Save then  click Generate, select the  category if necessary, key in the  Salary Credit Date, Report Date and Batch No.  (by default is 1, change to 2 if there  are 2 submissions in a day).  Tick Generate Instruction Letter (if user  wish to print), click OK, select Drive A, click OK (payroll data  is exported into the  diskette).

6.    Submit the  diskette to OCBC Bank for Payroll crediting.